Here's some tips for new assistant organizers.



1.Post your event with at least 1 week notice if possible

2.Email the group once you've posted (when you are done editing) your new event

3.Make sure all your details are specific enough for your meetup. Specific time, place, date, meeting point, etc.

4.Make sure you specify a highly specific meeting point wherever possible. You don't want to miss members at your event because of confusion. Ex: "Meet at the movie ticket counter" is specific whereas "Meet inside" isn't

5.Include your cell number if possible in your post. People get lost, are sometimes late, etc. You might also be late for whatever reason.

6.Keep the main goal in mind. The goal is to meet new people and attendance most of all. Thus be flexible to accommodate members wherever reasonable. Sometimes they are a bit late, or missed something, etc. Flexibility helps your long-term goals.

7.Post reoccuring events ahead of time. If you host an event at 7PM every monday of every week, you'd be best off to post it a month out.

8.Be at the meeting point on time. A missed meeting point causes problems. Include your cell # just in case (or email it to the participants).

9.Aim for a time that is not in conflict with another event if possible. Although this isn't a requirement, you might be better off if you reschedule for another time.

10.Rate all your meetup events and include a synopsis of what you did and what the turnout was like. Members do browse past events to see how it turned out. They might use that as a decision factor for your next event. Factual details work.

11.Refer to your past attendance in the email of your future event. If you host XYZ then telling members you had 20 members at your past XYZ event might help you on the future one.

12.Group emails if possible. If you are posting the same event every week for the next 10 weeks, it is best that you send only one email to the group listing all the events (as opposed to sending 10 separate emails at the same time).

13.Change the default email layout. They are generic. Start by highlighting what's interesting about the event itself. Convince them that there's something of benefit. Ex: meet new people, socialize, get out of your house, learn something new, good food, etc.

14.Take photos of your event and then post them.

15.Post your event on Craigslist. Sections such as groups, activities, general, strictly platonic, etc might help.

16.Ask your friends if they want to come along.

17.Don't post your event on the 'message board' unless you actually have something to discuss. Minor discussions can actually be done on the event page itself (and it's more relevant there). The message board is best for general topics since the majority of members do not frequent the boards on a regular basis.



I'll add to these tips as I think of them.

These are suggestions (tips) for the most part... so if you think you'd like to do it a slightly different way, try it.